What’s the best online fax service for your business in 2023? If that’s the question you’re asking, then you already know that online services are the best way to fax in the modern era. They eliminate the inconvenience and much of the cost associated with traditional faxing and give you greater mobility. But how do you choose the best faxing app for you?
What to look for from the best online fax services
Looking for a reliable and secure online fax service? Here are some of the features and functions you should ask for when picking out the best virtual fax option for your business:
- User-friendly interface with support on multiple platforms and devices.
- Extensive regulatory compliance offerings (HIPAA, GDPR, and more).
- Data residency –Does the service let you meet or exceed your residency requirements by storing faxes in your chosen region?
- Data encryption for secure fax storage (look out for encryption of data both in transit and at rest).
- Easy to scale up with high-volume plans –Even the best online fax service for a small business is no good if you outgrow it.
- Integrations with collaboration solutions such as Google Workspace and Slack.
- A programmable fax API to integrate with the tools and software solutions your business is already using.
- Reliability with a high success transmission rate.
- The option to manage multiple fax numbers and members across different teams and geographic locations.
- High-quality image transmission.
- Actively maintained with constant updates.
What makes FAX.PLUS stand out as one of the best online fax services?
FAX.PLUS is an extremely secure HIPAA and SOC 2 compliant online fax service that helps businesses move away from outdated faxing technology with high tech solutions more suited for the modern workplace and workforce.
It delivers a seamless faxing experience on various platforms include laptops, PCs, iOS and Android mobile devices, and via email clients. With 256-bit AES data encryption used for encrypting stored faxes and and range of compliance certifications, FAX.PLUS is ideal for companies that have security and reliability as their top priorities.
FAX.PLUS is trusted by more than 3 million enterprises, healthcare organizations, small to medium-sized businesses, entrepreneurs, and individuals worldwide. It is recognized as a top online fax service for its security, reliability, ease of use, availability on multiple platforms, and integrations with other solutions.
FAX.PLUS also earned the PCMag Editors' Choice as the best online fax service for “its ease of use and modern faxing experience” for two consecutive years. So, just what is it that helps FAX.PLUS stand out from the crowd as one of the best faxing services for businesses:
Protecting customers’ data security and privacy
FAX.PLUS is a SOC 2 and HIPAA-compliant fax service that is widely used by healthcare organizations and insurance companies. All fax files at rest are encrypted using 256-bit Advanced Encryption Standard (AES). As an extra layer of security, you can enable biometric authentication and two-factor authentication on your account.
Meeting all your data compliance requirements
Meet and exceed your local data residency requirements by storing your faxes in the region of your choice. You have the option to move your fully encrypted faxed documents between data centers located in different locations without experiencing any service interruption. That can help you address regional and country-specific data privacy and residency requirements.
Extensive integrations and availability on different devices and platforms
FAX.PLUS makes sending a fax online as simple, straightforward, and efficient as possible. From sending and receiving faxes on your email, to using your phone, tablet, or laptop for faxing purposes, and even integrating FAX.PLUS with your multi-function printer, we’ve got you covered.
What’s more, FAX.PLUS can integrate seamlessly with the apps and tools you already use. There’s a Slack integration so you can get notified of faxes you’ve received and the status of sent faxes right from your Slack workspace. There’s also the Zapier integration that makes it possible to connect FAX.PLUS to whichever other software and applications you desire.
Enterprise-ready online fax service for companies of all sizes
On the FAX.PLUS Business and Enterprise plans, you can create a team, invite team members, create a hierarchy structure, assign one or multiple users the same fax number(s), enforce 2FA activation, and much more. In short, all the things you need for effective faxing no matter the size of your teams. Each user will have their own credentials to sign in to FAX.PLUS and send and receive faxes from multiple devices and platforms including Web, Mobile, Google Docs, Microsoft Word, and email.
Variety of plans for users with low-usage or high-volume usage
FAX.PLUS offers a range of different plans with different pricing and features to make sure individuals and businesses can find the best plan based on their requirements. There are high-volume fax plans for large enterprises that send and receive faxes on a daily basis and more cost-effective plans for professionals who just want to fax from an iPhone now and again.
High-quality image transmission
If you just took a picture of a document on your phone and wish to fax it quickly without needing to worry about shadows or other annoyances, FAX.PLUS’s built-in image quality enhancer will enhance your image for optimum faxing speed/quality. With this feature, your documents will go through FAX.PLUS’s image processing servers and get optimized for fax transmission, resulting in a much higher quality fax and reduced transmission time.
FAX.PLUS beats the competition as the best online fax service in nearly all technical, user experience, and functionality aspects.
Some more of the key differentiators are the following:
- Worldwide coverage (get a dedicated fax number from over 50 countries worldwide and send fax to over 180 different countries)
- Advanced confirmation report with a QR code that can be used to validate the authenticity of the report
- Optimize documents for fax transmission resulting in a much better quality fax and reduced transmission time
- Ultimate reliability with a high rate of successful transmission
- Transfer your current fax number (port in) with no downtime and completely free of charge.
Choose the best HIPAA-compliant online fax service for your business
Overall, FAX.PLUS is a secure and reliable online fax service that makes the whole process of faxing a lot easier and faster. For large enterprises with security and privacy concerns in mind, FAX.PLUS offers data encryption, HIPAA compliance, and two-factor authentication. For businesses with high-volume usage, FAX.PLUS offers mass faxing plans with extensive support on multiple devices and platforms, along with integration with high tech tools.
As an individual, you can sign up for the Free plan to try out the features and experience the best way to fax online. As a company or enterprise with specific requirements, you can reach out to our Sales team for tailored solutions based on your needs.
FAQs about the best online fax services
How do online fax services work and are they better than traditional faxing?
In the simplest terms, online fax services let you send faxes via the internet, rather than using a fax machine and landline. No matter what you think about which online fax service is best, there’s little doubt that’s better than traditional faxing. It saves time, money, and the environment.
Are there any free online fax services?
Many of the best fax programs do have a free plan or allow you to try out their services with a free trial. This makes it easier for you to find the best online fax service for your business. For any organization wanting to make online faxing part of their general workflow, though, a paid plan is probably the best bet, long-term.