Is internet faxing secure and safe enough to send important, sensitive and confidential documents over fax using an online fax provider?
The short answer is YES. Most cloud-based faxing providers take the security seriously and as a user, there are some security reasons to take before sending faxes online. So, how can you trust an internet faxing provider so you don't need to worry about your private information and documents being exposed?
If you want to make sure that your documents are being transmitted securely, your faxing provider should come with these features related to security and privacy:
SSL Encryption: Using high-grade SSL (Secure Sockets Layer) means your documents are transmitted encrypted by creating a secure tunnel protected by 128-bit or higher AES encryption. It means the data you want to send is kept secure and safe while being transmitted from your own device (Web or Mobile) to your provider's servers.
Secure Cloud Storage: If your provider offers a secure cloud storage, you can easily store all your sensitive data in the storage without worrying about losing it. It's safe, reliable and always accessible.
Secure Web Connection: Don't forget to check for security info about the site you are getting faxing services from. If your cloud-based faxing provider offers a web interface for your faxing jobs, make sure it comes with a secure connection and all your credentials and information are private when they are sent to this site.
When it comes to receiving faxes into your online account, you can be sure that you are the only receiver and no one has seen it. Just think about your company's fax machine which happens to be placed in the corner of the copy room.
When there is a new fax coming, everyone near the fax machine can easily read the content of received documents. There may be tons of faxes for different recipients sitting on the fax tray, but, with an online faxing account, only authorized users can access the faxes and there won't be any unwanted data breach.