Industry Insights

Secure Online Faxing For Schools, Universities & Educational Institutions

Alohi Team
November 25, 2017
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3 min read

Schools, universities, and educational institutes are among the many industries and businesses that rely on faxing technology to send and receive documents. Online faxing for schools, universities and educational institutions offers a secure and reliable solution to receive any sensitive information from the students and keep them in a secure cloud storage. So, with online fax services, as a staff member, you no longer need to worry about keeping the students' education records safe and secure, and as a student, you no longer need to worry about finding a fast and easy way to send your personal information over the fax.

Online faxing for schools and educational institutes boosts productivity and saves lots of time and of course money. The schools or universities do not need to have a costly fax machine in order to send and receive fax, and since there is no fax machine, it means there are no maintenance costs, paper jams, or running out of paper, and you don't need to print any received fax and archive them physically.

What are the benefits of online faxing for schools, universities, and educational institutes?

  1. It's Easy to Setup: Unlike fax machines, which require someone to set it up, online fax services don't require any skill to perform the initial setup. You can easily send and receive faxes from your PC, laptop, or mobile devices (iOS and Android)
  2. It's Secure: Education records are protected by the Family Educational Rights and Privacy Act (FERPA). It means any education records related to a student, including date of birth, grades, medical and health records, courses taken, and social security number, are confidential. Unauthorized access to such data is strictly forbidden and therefore these documents must be sent and received securely.
  3. It's Organized: Since all the documents are kept in a secure cloud storage, you can easily manage and organize all files received by the students.
  4. It's Integrated: Using a programmable fax API, you get to integrate the online faxing solution with the institute's enterprise system. It reduces the workflow and optimizes the staff's performance.
  5. It's Always Available: The web, desktop, iOS, and Android clients can always check new incoming faxes from anywhere and anytime.
  6. It Supports Multiple Recipients: Say you need to send a form to 100 different students and wait for the students to fill out the forms and fax them back. How long do you think it takes to send all the forms to the recipients? With online faxing for schools, universities and educational institutes, you get to send the entire faxes with a single click.
  7. What Else? An electronic signature, tags to any received fax for better file management, scheduled transmissions and blacklisted numbers are just a few other benefits of online faxing for schools and universities.

If you are thinking of switching from traditional fax machines to online fax services to securely and conveniently send and receive faxes within your school, university and educational institute, make sure to register with Fax.Plus for free, receive a local fax number in more than 40 countries, including the United States and Canada, and do all your faxing activities online and in the cloud.

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