Tech Trends

10 Reasons Why Companies Should Switch to an Electronic Signature Solution

Alohi Team
April 16, 2023
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7 min read

Why use electronic signatures? Living in a digital world enables us to have several advantages. As the traditional method of signing documents with pen and paper is becoming increasingly outdated, pressure is on the rise for companies to go paperless. Modern digitization has revolutionized the way we approach work today and has helped us do things quicker and more efficiently providing greater accuracy and precision, therefore reducing the need for manual intervention.

What is an electronic signature?

Electronic signatures are all about a paperless workflow, which is why in the business world, electronic signatures are gradually emerging as the standard of signature processes. They are digital representations of a person's signature that can be added to a document electronically. Companies that utilize an electronic signature solution, like Sign.Plus, tends to see a variety of positive results ranging from reduced paperwork, reduced paper costs, improved security, and increased productivity and efficiency. 

So why use an electronic signature? Sign.Plus, one of the best eSignature services, provides a comprehensive electronic signature solution that enables businesses to sign, send, and manage documents seamlessly. Keep on reading to further explore the benefits of switching to an electronic signature solution, like Sign.Plus, and how moving to an eSignature solution can help your company streamline your document signing process.

Is it legal and secure to use eSignatures?

Electronic signatures are legally binding and enforceable in many countries worldwide, including the United States, Canada, and the European Union. The legal validity of electronic signatures is established through various laws and regulations, such as the Electronic Signatures in Global and National Commerce (ESIGN) Act and the eIDAS regulation. Learn more about electronic signature legality.

Compared to wet signatures (which can be forged and tampered with), Sign.Plus has numerous security and authentication measures offering a more safe and reliable alternative. With Sign.Plus, your electronic signatures are protected by multiple layers of security measures and are legally binding, allowing you to conduct business transactions more efficiently and securely. Keep reading to learn more about how electronic signature solutions can be more secure than traditional methods of signing.

  • Tamper-proof audit trails: Sign.Plus’s tamper-proof audit trail, is a record of any activity performed on a document that is going into the process of signing. For each audit log, the following data can be found: status of the document (viewed, signed, voided, rejected, expired), name and email address, date and time stamp, IP address, and device. This ensures that the integrity of documents is maintained, and any fraudulent or unauthorized activity can easily be noticed. Overall, a signature solution’s tamper-proof audit trail is a critical security measure that provides a high level of confidence and trust in the electronic signature process.
  • Certificate of completion: A certificate of completion is generated and issued automatically once a document has been successfully signed electronically. It is a digital document that contains detailed information about the signing process, including the date and time of the signature, the signer's email address, and a unique transaction ID. The certificate provides strong evidence of the authenticity and integrity of the signed document, which is especially important in legal or business transactions where the validity of a signed document may be called into question.
  • Data encryption: Sign.Plus offers high security features with all documents at rest using 256-bit Advanced Encryption Standard (AES) comes with each user's unique encryption key. Furthermore, to protect data in transit between our apps (currently mobile and web) and our servers, we use TLS 1.2+ encryption. This encryption process ensures that any sensitive data, such as personal information, transaction data, or signed documents, is protected from interception or unauthorized access. 

Security is a great reason to switch, but what else?

Electronic signature solutions offer numerous other benefits that can make a significant difference in the way individuals and businesses operate. By switching to an electronic signature service, individuals and businesses can enjoy these benefits outlined below and streamline their document signing processes while also improving security and reducing their environmental impact. Here are some of the most attractive benefits of using electronic signature solutions:

  • Available on a mobile app:  With an eSignature mobile app, you can sign documents electronically remotely from anywhere and at any time using any device with an internet connection. This can be important and convenient for people with mobility or transportation issues, allowing businesses to move forward with projects faster, helping reduce delays and improve overall business performance.
  • Cost savings: Signing documents electronically can save costs by eliminating the need to print, sign, scan, and send physical documents. Additionally, by eliminating the need for physical signatures, businesses can reduce paper waste and cut down on printing and shipping costs, essentially helping reduce the amount of time and resources required to manage documents, freeing up staff to focus on more valuable tasks.
  • Customer experience: By providing a faster and more convenient way for customers to sign documents and complete transactions, electronic signature solutions eliminate the need for in-person meetings or physical mail. This can help to reduce turnaround times, improve customer satisfaction, and increase customer retention rates. Overall, electronic signature solutions can help businesses to create a more seamless and efficient customer experience, ultimately leading to increased customer loyalty and growth.
  • Increased compliance: eSignature services such as Sign.Plus should be certified for all relevant certifications and compliances, including SOC 2, HIPAA, ISO 27001, GDPR, CCPA, and more.
  • Environmental footprint: eSignature solutions help reduce the environmental footprint of businesses by eliminating the need for paper-based documents, reducing paper waste and carbon emissions associated with transportation and delivery.

How to find the right eSignature solution?

Now, in order to fully reap the benefits mentioned above, it is crucial to choose the right eSignature solution. To do so, it is important to recognize several factors to consider and ensure when choosing the right eSignature solution based on your business needs, and given the wide range of options available, this can be a daunting task. However, with some careful consideration of your specific needs, it is possible to find the right solution by following these steps below:

  1. Determine your needs: Identify the types of documents you need to sign electronically and the volume of signatures required.
  1. eSignature legality: Ensure that the solution you choose is legally valid in your jurisdiction and complies with relevant regulations, such as eIDAS or ESIGN.
  1. Regulatory compliance: Make sure the eSignature solution you are selecting (or switching to) is certified for all relevant regulatory certifications and compliances, including SOC 2, HIPAA, ISO 27001, GDPR, CCPA, and more.
  1. Evaluate security features: Look for a solution that offers robust security measures, such as data encryption and multi-factor authentication, to protect your data and prevent fraud.
  1. Consider ease of use:  Choose a solution that is user-friendly and easy to adopt by all parties involved in the signature process.
  1. Mobile compatibility:  Solutions that are mobile-friendly can be used on any smartphone or tablet. This allows you to sign and send documents from anywhere, at any time, without being tied to a computer. 
  1. Team collaboration features: eSignature solutions enable team collaboration by allowing multiple parties to sign and access documents remotely, in real-time, from different locations. This streamlines the workflow, increases productivity, and eliminates the need for physical meetings, saving time and resources.
  1. Compare pricing: Evaluate the pricing models of different providers to ensure that you're getting the best value for your money.

By taking these factors into account, you can identify the eSignature solution that meets your specific needs, enhances your workflow, and provides the necessary level of security and compliance.

Switch to a secure and user friendly electronic signature solution today!

In conclusion, electronic signatures provide a multitude of benefits to businesses, such as improved efficiency, cost savings, on the-go usage, and enhanced compliance. If you're in search of a user-friendly, secure, and fully compliant eSignature solution, Sign.Plus is the perfect choice. 

Its innovative platform, which can be used on any device connected to the internet, offers robust security measures and easy integration with other business tools, along with flexible pricing plans and a straightforward interface. With Sign.Plus, sign PDF documents online on different devices and platforms, thus allowing companies to easily make the switch to electronic signatures and take full advantage of their potential to revolutionize operations and stay ahead of the competition. Don't wait any longer, make the switch to electronic signatures with Sign.Plus today and enjoy the many benefits it has to offer.

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