Tips & Guides

How to Boost and Improve Productivity with Online Fax Services

Alohi Team
September 27, 2017
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3 min read

Internet fax services not only provide a convenient solution to send and receive faxes, they also save you money and time, and boost your productivity. If you are asking how to improve productivity with internet fax services, keep reading the article to learn more about the efficiency of such online faxing services.

Read also: How Online Faxing Saves You Money

The fact that you no longer need to be available beside your fax machine to be able to send and receive faxes, is one of the very first things you’ll notice once you set up an internet fax service for your business. On the other side, once you obtain a local fax number from a cloud-based faxing provider, you get to keep it forever and you don’t have to change your fax number whenever you change your office.

Well, let’s review some more ways to improve productivity with internet fax services:

Organizing faxes has never been easier and more efficient. Since all your documents are received in a secure cloud storage, you get to easily organize all your received and sent faxes at the cost of a few clicks. You may also want to write a note for each document and easily find your documents by searching through notes. Now, just imagine organizing all your faxes when you have to go with the traditional way and use a fax machine.

No more wasting time while waiting to send a fax. Pick up the phone, dial the number, hope there is no busy signal, wait for the fax transmission to start, and wait just one more minute to let the fax transmission finish. Now, you need to pick up the phone again, call the recipient and ask for delivery confirmation. If you have ever sent a fax with a fax machine, you can easily relate to the mentioned process. But using an internet fax service, you just need to specify the documents to be faxed, choose the number from your contacts list, and leave the rest to your smart faxing assistant.

No more headaches while sending a single fax to multiple recipients. Well, just review the process of sending a fax with a fax machine. Now, imagine you have to repeat the process 20 more times to send an application to 20 different applicants. With an online fax service, you only get to prepare the document for one time and send it to multiple recipients simultaneously. Read more: How online fax broadcasting boosts your productivity?

Green office with less annoying sounds. It’s really hard to get used to the annoying sound of fax machine while transmitting documents. And since you don’t need to print every page you receive, your office gets closer to being fully green and environment-friendly.

Sign documents electronically. You get to easily add your signature and sign received faxes easy, secure, and fast. Thanks to this productivity feature, you don't need to print a fax to sign it and fax it back. So overall, internet faxing services improve the productivity of yourself or your employees by offering an efficient way to organize your faxes, no more wasting time to sending a single fax to different people, and you also get to keep your fax number forever, and send and receive faxes literally anywhere in the world. Just make sure you have access to an internet-enabled PC or mobile.

Can you think of more ways to boost and improve productivity with internet fax services?

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